Event Production Template

The following template is for use when throwing an event at the club house. This is for use by members throwing and event as a club member hosting an event at the club. This is just a guide. Feel free to adjust as needed.

Suggested roles for events that are a speaker series.
Host - The person in this role MC’s the event.
Time keeper - This role will help keep everyone on track.

Event structure (Speaker Series)

Event Intro

  • Host Greets the crowd

  • introduces the event

  • Introduce the first speaker. Give a brief description of who the speaker is and what they do, and what they will be talking about.

  • Speaker comes up and introduces themselves and gives their speech.

  • Time Keeper starts the countdown. When the speaker is near the end of their time slot, the time keeper will signal to the speaker that they have (amount of time) left. Usually 5 minutes then 1 minute. Depending on the length of the speech.

  • Speaker wraps up.

  • Host comes back up and thanks the previous speaker. Then introduces the next speaker.

  • Speaker comes up and this cycle repeats until the end.